ORCHARD PARK CENTRAL SCHOOL DISTRICT FACILITIES USE REQUEST
Thank you for your interest in our Facilities. Our buildings are valuable community assets and many civic and community groups use them for meetings and events. We are glad to accommodate these groups whenever we can.
Prior to issuing an activity permit, it is necessary for you to complete the online form, "Request for Facilities Use by Outside Groups". It is also necessary for you to submit a certification of insurance with a liability of $300,000/$1,000,000.
You will be billed for additional fees incurred following use of the facilities. The approval of your application is based upon the expectation of prompt payment of any charges.
If you would like information about which space might be the most suitable for your use, or have other questions, please contact Kim Eastman at 716-209-6207 or by emailing her at firstname.lastname@example.org.
Facility Use RequestAll facility use requests are completed online. The first step needed to make an online facility use request is to create a user account. You can do so by clicking the Register icon below. Be sure to complete all information fields and then click the submit button. If your registration was successful you will receive an e-mail confirmation. The video and Quick Start Guide below will provide additional information.(First-time users only)
Facility Use RequestOnce your account is created you can start making facility reservations. Click the calendar icon to the left to reach the Login screen. The video and Quick Start Guide below will further explain the reservation process.Already Have An Account?
A Certificate of Liability Insurance and $20.00 non-refundable permit processing fee must be received before approval for a Request of Facilities by Outside Groups permit will be granted. Groups designated as Non-Profit 501 (c) (3) status, must submit documentation to be exempt from Cost Recovery Fees (see table below). Additional fees may apply for any outside group whose use of facilities are outside of regular school building hours when additional help by custodial staff or other school personnel is required.
Request of Facilities by Outside Groups forms must be signed by the Building Principal and the Director of Facilities. Exception dates to building use will include all Holidays and any additional not available dates to be stated on the permit.
Orchard Park Central School students have top priority for activities and events with regards to building use. Your event/activity will be cancelled if at any time it conflicts will student use.
PLEASE NOTE: Priority will be given to “non-school related groups” functioning within the boundaries of the Orchard Park Central School District.
REMINDER: During inclement weather, please check the Orchard Park School District website for activity cancellations.
RULES AND REGULATIONS PERTAINING TO THE USE OF ORCHARD PARK CENTRAL SCHOOL DISTRICT FACILITIES BY OUTSIDE GROUPS
Failure to comply with these rules and regulations will result in immediate revocation of the permit. This revocation can be reinstated by verification to the school authorities, in writing, that the problem has been resolved.
- The organization requesting use of the facility shall be held responsible for any breakage or damage to the equipment, building or grounds, reasonably attributable to their use for the period named in their application, and be required to pay any charges · ·
- The organization requesting use of the facility assumes full responsibility for the health and safety of all persons participating in said function. Therefore, any group using the school facilities shall be covered by their own insurance policy and such certification of insurance, with a limit of $300,000/1,000,000 must be submitted at the time of application.
- The use of intoxicants or drugs of any kind is prohibited at all times in the buildings or on the school grounds.
- The use of tobacco in the buildings is prohibited except in the rooms or sections of the buildings set aside for smoking, and only where and when ashtrays are provided.
- School functions shall always have first priority for the use of said facility.
- All individuals utilizing the facilities shall be under the direct supervision of an adult. No individuals shall be admitted to the building until the supervisor arrives and the supervisor shall be the last one to leave. The person or persons in charge of the event(s) shall appear on the written application.
- Individuals using school facilities are to park vehicles in area provided. Parking cars on the lawn area is prohibited.
- Any school equipment or special arrangements shall be indicated on the application.
- If kitchen facilities are used, a cafeteria employee shall be hired.
- Any non-profit organization may be granted the use of a school facility depending on the availability. A custodial service charge will be levied when the service is required as a result of the organization's use of the facilities. The District also reserves the right to charge a rental fee, as well as other costs, to the organization requesting use of facilities.
PHYSICAL EDUCATION FACILITIES
- Outside groups are encouraged to provide their own equipment, such as balls, racquets, etc. If it is impossible for the requesting group to provide their own equipment, equipment may be provided by the schools if available. The quantity of equipment to be utilized must be requested and at no time will additional supplies be available nor can a different type of equipment be utilized without written permission of the Director of Health, Physical Education and Recreation and the principal of the schools in question. In addition, outside groups are reminded that they are totally responsible for returning said equipment in the condition in which it was received. Any breakage or loss of equipment, no matter what the reason, will require outside organization to replace it with new equipment of equal quality.
- The locker room or rooms shall be supervised during all times of use. The showers are available, but towels and soap must be provided by the organization that is using the facility. The group may provide locks for the lockers, if available, but they must be removed at the end of the time period. If locks are left on the lockers they shall be removed and the privilege of using the lockers will be revoked.
- No food or drinks are allowed in the gymnasium, pool or locker rooms at any time without prior approval of the Director of Health, Physical Education and Recreation and the principal of the school in question.
- All individuals actively utilizing the gymnasium floor must be in tennis shoes or sneakers. All other foot wear is prohibited at all times on the gymnasium floor. This, however, does not exclude spectators from wearing normal foot wear when prior administrative approval has been given.
- Outside groups shall not enter the physical education offices.
- Outside groups shall not enter the equipment or storage areas of the physical education facilities. District personnel shall provide, if available, the equipment requested on the "Request for Facilities Use by Outside Groups". ·
- Gymnastic apparatus shall not be used by outside groups unless approved by the Director of Health, Physical Education and Recreation, in writing.
USE OF THE NATATORIUM (Pool)
- An adult instructor with a valid American Red Cross Water Safety Instructor Certificate must be present and physically in the pool area when the pool is in use. (If the instructor does not have a WSI, in certain cases a Senior Life Saving Certificate may .be sufficient, but only with the approval of the Director of Health, Physical Education and Recreation.)
- In addition to the instructor there shall be a life guard who possesses at least a current Senior Life Savings Certificate, for every additional 25 individuals using the pool, and at no time shall the pool be utilized by more than 75 people.
- The instructor and life guard shall be suitably dressed to enter the water when necessary and no individual, under any circumstances, will be allowed in the pool until the instructor or life guard in on duty.
- Everyone using the pool shall have a shower with soap and water prior to entering the pool. In addition, all girls and boys with long hair shall wear plain rubber bathing caps. Long hair is defined as touching the collar.
- Individuals with evidence of skin infection, eye infection, foot infection, respiratory disease, open cuts, sores or bandages, must be excluded from entering the pool area.
- The locker rooms must be supervised at all times when in use and the doors leading from the locker rooms to the pool may be opened only when the instructor or life guard is present in the pool area. This door shall be locked at the conclusion of the activity, and the instructor must determine that there is no one left in the pool area before he leaves, including spectators.
- When the diving boards are in use, a rope must be put across the pool and no individuals other that those utilizing the boards may be in that area.
- Rough or boisterous play, running, or playing tag in or around the pool area shall not be tolerated.
- The use of balls, for any reason, in the pool area must have written permission of the Director of Health, Physical Education and Recreation.
- Spectators are only allowed in that area by the bleachers set aside for them. Going beyond this area, the spectator must remove any foot wear.
- The person in charge is not only responsible for those individuals who are actively engaged in aquatic activities, but is also responsible for the spectators at all times. At no time will anyone be allowed in the pool area unless the instructor is present.